Swerve Robotics Policies
Being a parent of a Swerve Robotics member(s) can bring a lot of joy, but it also requires your personal commitment.
There is a lot of demand placed upon the members, and for students to succeed, their parent/guardian must be willing to assist them by meeting their needs within the group.
- Bring your student(s) to scheduled meetings, events and competitions on time and in appropriate attire (see “Dress Code”). Students should arrive early in order to assume their personal responsibilities and start work on time. During scheduled team meetings, please leave the facility once two mentors have arrived and you have conducted your business.
- Out of respect for our site hosts, mentors, and the work of the students, please be timely in picking up your student member.
- For the protection of the student(s) and the facility, there should always be at least two parents/mentors present whenever the team is meeting or utilizing the build space for robotics purposes.
- Parent/guardian must check e-mail or texts daily and RESPOND in a timely manner. Should you change your contact information, it is your responsibility to notify the Program Lead or Coach of this change. Swerve Robotics is not responsible for information not received because of a change in e-mail address, full mailbox, downed server, changed numbers, failure to read in a timely manner, or information that is sent to a bulk/spam folder.
- Follow all safety rules and regulations. It is important that we, as parents, mentors, and coaches model the behavior we expect from our student members.
- There is to be no harassment of any kind including, but not limited to, verbal, physical, social, emotional, sexual or cyber. Harassment will be dealt with swiftly and decisively with coaching, verbal/written reprimand, and possible dismissal from the team for both the parent and student member.
- The use of tobacco, or being under the influence of alcohol, illegal or non-prescribed prescription drugs, is prohibited at Swerve robotics meetings, practices, and events.
- Firearms are strictly prohibited.
- Non-member students are required to receive approval from the Coach or Heidi Lovett prior to attending a meeting.
- If your child is unable to attend a scheduled meeting, event or competition, inform the Coach of the pending absence as far in advance as possible so any adjustments can be made for that meeting or event.
- Parent/guardian is to make sure all fees are paid on time. Should this be a burden, please directly contact the Treasurer or Heidi Lovett to discuss options available.
- Parents are encouraged to take an active role either by applying to serve as a specialist, a mentor, or helping with transportation and outreach events, fundraising, and the parent booster club.
- While at any Swerve robotics sponsored events and competitions, you are to lead by example with a positive attitude, help when needed, and show your spirit for Swerve Robotics.
- Students must check email and Slack daily and respond in a timely manner
- Students should arrive early to all scheduled meetings, events and competitions in order to assume their personal responsibilities and start work on time
- A Student may NOT be in the build space without two adults at all times. Parents should remain until a coach or mentor is present
- Students will NOT use tools without coach/mentor supervision, and the student member is responsible for seeking out this assistance. Students working in the build space must have had the appropriate shop safety instruction, and must have a coach or appropriate mentor present
- No leaving designated areas without permission from a mentor or coach
- Respond appropriately to direction from those in authority
- Follow all safety rules and regulations
- Students are responsible for finding opportunities to be involved in a constructive manner
- Be a role model. Help other students become involved by inviting them to participate in a meaningful manner. Model respectful and gracious behavior at all times by encouraging and supporting fellow students
- Students must adhere to the dress code set forth. This is done for the safety and respect of everyone involved in the program. See Dress Code below
- Students are expected to display self-control. Neither horseplay nor the use of foul language will be tolerated at any time. Displays of romantic affection need to remain outside of the build space, Swerve Robotics sponsored events and any competitions
- Be respectful of personal property, facilities and venues. Show gratitude toward those who have given time, money and supplies so that you can enjoy being involved with Swerve Robotics
- Show respect to parents, advisers, mentors, sponsors, judges and any other adult. Verify the preference of new acquaintances prior to using a first name.
- There is to be no harassment of any kind including, but not limited to, verbal, physical, social, emotional, sexual or cyber. Harassment will be dealt with swiftly and decisively with coaching, verbal/written reprimand and possible dismissal from the team for both the parent and student
- The use of tobacco, alcohol, illegal or non-prescribed prescription drugs is prohibited at the build space, Swerve Robotics sponsored events and competitions
- Firearms are strictly prohibited
- Cell phone usage should be limited to team business or emergency contacts during team meetings. This includes texting & games. Excessive abuse will result in phones being confiscated during the meetings. No electronic games, MP3s or other distracting media should be brought to the build space, Swerve Robotics sponsored events and competitions unless approved by a mentor or required for a team project.
- Students are expected to monitor their time and individual responsibilities in such a way that they complete their work and assist in clean up of the build space before the end of practice so that everyone can leave on time
- Unacceptable behavior or blatant disregard for the Code of Conduct & Policies may result in a student being asked to leave the facility, event or competition
- Wear a clean team shirt to all team events, demonstrations, and competitions
- No altering of team shirt
- Modest dress and properly fitting clothing is expected always. Clothes and accessories that are excessively baggy or that drag on the floor are a safety hazard and should not be worn at the facility
- Fronts of shirts must modestly cover chest or bust
- All shirts and tops must fall below the waistline of the pants, shorts, skorts or skirts (no bare belly or back)
- Shorts, skirts or skorts should be long enough to ensure the bottom is sufficiently covered even when bending over. At no time should undergarments be seen, including boxers
- Closed toe shoes must be worn always in the machine shop and at all events where tools or robots are present
- No loose jewelry will be worn in any area that has tools, robots or other equipment
- Long hair MUST be pulled back when working on robots or with manufacturing tools
All team members are expected at all team meetings and practices during competition season unless otherwise arranged with their coach. It is understood that extenuating circumstances, such as illness, academic or family commitments, may prevent a student from being able to participate in every practice. If you have a conflict, an emergency arises, or you are sick, please contact your coach and send a slack message to the team as soon as possible. If a student is not able to make a scheduled meeting, he/she is encouraged to work on anything they can at home. If a student misses a meeting he/she needs to respect all decisions made in their absence.
During weekday sessions, each member will be responsible for providing their own meals, snacks and drinks. A refrigerator (with limited space) and microwave are available for their use. Please mark all containers with a name. Unmarked containers and those over 10 days old will be disposed of. Limited snacks will be kept on hand for emergencies. Each family is encouraged to donate two large snack packages per year to the club. During special long hour sessions meals for the team food may be coordinated by a parent volunteer. All food and drink will be consumed in the designated areas.
In the event of cancellation of meetings or events for weather related incidents, we will do our best to alert parents and students through Slack and the emergency contacts provided to us. Please keep your contact information updated and check emails and texts daily.
It is the policy of Swerve Robotics that student participants may not provide transportation for each other. Parents and/or coaches or mentors are required to drive to all outreach events and tournaments.
When any group of people gathers around a goal, there may be some disagreements and awkward moments. Many of these can be properly resolved by overlooking an offense and forgiving the person who offended. Because of this, we ask that you reflect about the issue to decide if it is important enough to address. If, after reflection, you have the peace to dismiss the issue, then let it pass and move forward with forgiveness. The goal is positive progress, forgiveness, and friendship. If, however, you feel the offense must be addressed, the following guidelines have been established:
The offended should first seek to resolve conflict between only the individuals involved. This means to admit what parts of the conflict are caused by each party, apologize and seek forgiveness. Real forgiveness is when you promise those involved to think charitably about them, to not bring up the matter again to be hurtful, to not gossip about them, and to resume the friendship enthusiastically. This should be done in a timely manner, preferably within 24 hours.
Should the offended party feel threated or unable to personally address the issue, they may seek a coach or mentor to mediate between the individuals. Parents of student members involved may be asked to help with the mediation.
If an issue with students, coaches or mentors needs further help in being resolved, it will be brought before the Swerve Robotics Executive Director. At no time should these conflicts or the mediation thereof be discussed with other individuals who are not directly involved in the conflict or the mediation. The coaches or mentors, at the coaches/mentor’s direction, will provide any counseling required to student members. Student members should not take it upon themselves to provide counseling to other student members.
Swerve Robotics follows the FIRST Youth Protection Program.
The purpose of the FIRST Youth Protection Program is to provide Coaches, Mentors, Volunteers, others working in FIRST programs, team members, parents, and guardians of team members with information, guidelines, and procedures to create safe environments for everyone participating in FIRST programs.
The FIRST Youth Protection Program sets minimum standards recommended for all FIRST activities. Adults working in FIRST programs must be knowledgeable of the standards set by the FIRST Youth Protection Program, as well as those set by the organization hosting their team.
Coaches and Mentors are expected to read and follow elements in the FIRST Youth Protection Program guide that are labeled as required are mandatory in the United States and Canada, and may not be waived without the approval of the FIRST Youth Protection Department.
Information on the US Screening process is available here:
You can find FAQ and additional information about the FIRST Youth Protection Program on the FIRST website at:
Swerve Robotics follows the FIRST Safety Guidelines.
Instilling a culture of safety is a value that every individual in the FIRST community must embrace as we pursue the mission and vision of FIRST. FIRST has adopted safety as a core value and has established the framework for safety leadership in all aspects of the program.
Everyone is responsible for safety during team meetings and the design, build, travel and event phases of the competition. Please read the entire manual for details on how to establish and maintain a culture of safety.